In THE BUSINESS SECURITY TEST, nightclub security expert witness Robert A. Gardner, CPP, writes that “no business is totally immune from the threat of crime but a little prior planning and a few common sense precautions are all that is necessary to deter most criminals.”
1. Do you restrict office keys to those who actually need them?
2. Do you keep complete, up-to-date records of the disposition of all office keys?
3. Do you have adequate procedures for collecting keys from terminated employees?
4. Do you secure all typewriters, calculators, computers, etc. with some type of locking device?
5. Do you prohibit duplication of office keys except for those which are specifically ordered by you in writing?
6. Do you require that all office keys be marked “Do not duplicate” to prevent legitimate locksmiths from making copies without your knowledge?
7. Have you established a policy that keys will not be left unguarded on desks or cabinets – and do you enforce the policy?
8. Do you require that filing cabinet keys be removed from locks and placed in a secure location when not actually in use?
9. Do you have procedures to prevent unauthorized persons from reporting a “lost key” and getting a “replacement”?
10. Do you routinely obliterate code numbers on all keys to prevent unauthorized duplication?
11. Do you have a responsible person in charge of your key control program?
12. Are all keys systematically stored in a secure wall cabinet of either your own design or from a commercial key control system?
13. Do you keep a record showing issuance and return of every key, including name of person, date and time?
14. Do you use telephone locks to prevent unauthorized use of phones when the office is unattended?
15. Do you provide secure areas for employees to store their personal property?
16. Do you have at least one filing cabinet secured with an auxiliary locking bar so that you can properly secure sensitive documents?
17. Do you leave lights on at night?